At Energise Me, we’re committed to championing physical and cultural activity for all but never at the expense of your privacy.
We promise to
This policy was last updated on 26th September 2023.
In this Privacy Notice whenever you see ‘we’, ‘us’ or ‘our’ it refers to Energise Me (ICO registration number ZA344646).
We’re a charity (number 1165592) that champions physical and cultural activity for all in Hampshire and the Isle of Wight. We work our socks off to boost activity levels and build happier, healthier and stronger communities.
While we would love to get to know you better, we respect your privacy.
We will collect information when you choose to
We’ve added notes throughout the website to highlight when we’re collecting your information and to check that you’re happy for us to get to know you better.
If you are under 18 we will ask for your parent’s consent and personal information in place of or as well as yours.
E-newsletters are a great way to keep up to date with topics that you’re interested in. We use a third-party provider, Mailchimp, to collect your name and email address and deliver our monthly newsletters.
We will only
You can choose the content that’s relevant to you and update your preferences or unsubscribe at any time via links in our emails.
To help improve the way we communicate with you, we also process personal information in the following ways that are within our legitimate organisational interests. We
If you request funding or support your personal information will be collected online via encrypted website forms (Gravity Forms) and stored securely in our website database, which is hosted by WP Engine. Both Gravity Forms and WP Engine will treat your information with care.
We will only request the personal information that we need for the following purposes:
When you apply for a job with Energise Me, you will apply via our recruitment platform Applied. We will use Applied to;
When you book for an event or workshop you are entering into a contract with us. In order to perform this contract, we need to process your data. For example, we may need to contact you to notify you of changes to the event.
We use a third party service, Eventbrite, to process event and workshop bookings. Eventbrite is registered with both Visa and Mastercard as a PCI-compliant Service Provider, which means they process payment card details securely.
We will only
We may, if necessary
We use third party services, Survey Monkey, Microsoft Forms or Google Forms, to conduct online surveys and DJS Research to conduct in person interviews. We will only collect your information if you choose to complete a survey. In most cases you can complete the survey anonymously if you prefer.
We may include anonymous comments in reports to partners, funders, staff or trustees. The information will not be used to identify you.
If you choose to share your contact details we may contact you to clarify comments you’ve made but only if you give us permission to do so. We will not add you to marketing lists or store your information for any other purpose unless you give us your specific consent to do so.
Survey Monkey prides itself on its first-class privacy standards – take a look at its GDPR statement.
When you visit our website, we may automatically collect technical information to help us monitor and improve the user experience. This falls within our legitimate organisational interests and may include:
We use a third party service, Google Analytics, to collect this information. It helps us work out what people are most interested in and rectify any glitches on the site that might spoil your experience. The information is processed in a way that does not identify anyone. We do not make, or allow Google to make, any attempt to find out the identities of those visiting our website.
We use technical and organisational safeguards to keep your personal information secure:
While we make every effort to protect your information, the transmission of information via the internet is never completely secure. We therefore cannot guarantee the security of your information transmitted to our website or servers (such as by email). Any such transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
External companies, Door 22, Ethical Digital and WP Engine, support us with the maintenance and hosting of the website and perform regular security updates. We have performed checks on both companies to ensure they will treat your information with care.
Some of our suppliers run their operations outside the United Kingdom, including within the European Economic Area (EEA). This includes countries which do not have the same data protection laws as in the UK. In these circumstances, we have made sure they provide an adequate level of protection in accordance with UK data protection law, and have confirmed that appropriate safeguards are in place.
We respect your rights. You have the right to
If you would like to access your information, please send a description of the information you want to see and proof of your identity by post to Energise Me, Westgate Chambers, Staple Gardens, SO23 8SR. To ensure we only provide personal data to the right person, we are unable to accept these requests by email.